This form must be completed for quality assurance, insurance protection, and to ensure the best possible owner and renter experience.
Important Reminder: Prior to the arrival of your renters, you should have your RV or travel trailer completely ready to go. Please make sure you have completed all of the tasks on the RV Vehicle Inspection Checklist.
RV Information
- Manufacturer:
- Model:
- Year:
- Length:
- VIN #:
Maintenance
| Maintenance Performed | Date |
|---|---|
| Walk-around | |
| Generator check | |
| Tire inspection | |
| LP gas check | |
| Appliance check | |
| CO2 detector | |
| Fire extinguisher | |
| Smoke detector | |
| Other |
Step 1: Damage Walkthrough The purpose of this walkthrough is to set an agreed-upon condition baseline of your RV or travel trailer with the renter. You should do a comprehensive review of the entire interior and exterior, including the undercarriage and the roof. Point out all pre-existing damage and record it here on the Departure Form. Invite the renter to point out any damage or wear and tear that they see and record it on the form.
Note exterior damages: Please spend at least 10 minutes thoroughly examining your rig with your renter.
Note interior damages: Please spend at least 10 minutes thoroughly examining your rig with your renter.
Step 2: Training Walkthrough The purpose of the Training Walkthrough is to educate your renter on the elements and nuances of operating your RV or travel trailer. Be thorough and remember things that seem obvious to you will not be as obvious to your renters!
You are responsible for ensuring your travelers have all the necessary knowledge to operate your RV or travel trailer. Please check each step below once it is completed.
- ☐ Generator
- ☐ Furniture
- ☐ Hitch (Trailers)
- ☐ Cleaning
- ☐ Storage While Traveling
- ☐ Kitchen
- ☐ Tire
- ☐ Water Hookup
- ☐ Slide-Out
- ☐ Bathroom
- ☐ Fluids
- ☐ Power Hookup
- ☐ Unit Specific
- ☐ Other
Step 3: Setup Lesson Please teach your renters each element of setting up and taking down camp with your RV or travel trailer. If your unit is a travel trailer, this will require that you teach the renter how to attach and detach the trailer. Again, be very thorough, and remember things that seem obvious to you may not be as obvious to your renters.
It is important that you demonstrate and instruct on every element of setup and take down, but also allow the renters to do each step themselves under your close watch. This way, your renters will have the confidence and knowledge from having performed each task and you will be confident that they know what they are doing.
Step 4: Driving Lesson You should now take your renters on a brief driving lesson around your area. All drivers that have been verified and are listed on the contract should have a turn driving the RV or towing the travel trailer.
Please go over the following maneuvers in your lesson:
- ☐ Reversing
- ☐ Left Turn
- ☐ Residential Roads
- ☐ Right Turn
- ☐ Gas Station
- ☐ Parking
Step 5: Final Condition Check You should now do a final condition check to ensure that the RV is roadworthy. Please check all of the following:
- ☐ Tire Pressure
- ☐ Windshield Fluid
- ☐ Generator Oil
- ☐ Tire Tread
- ☐ Lights & Turn Signals
- ☐ Transmission Fluid
- ☐ Motor Oil
- ☐ Radiator Fluid
- ☐ Mirrors
Step 6: Renter Responsibilities Please use this time to remind the renter of their responsibilities and any fees that may be incurred should those responsibilities not be met.
| Fee | Responsibilities | Notes |
|---|---|---|
| Tires | During the rental, tires are the responsibility of the renter. | Please review the contract and note renter’s responsibilities |
| Dumping | Unless otherwise noted, the renter is responsible for dumping the black and grey tanks | |
| Mileage & Generator | This rental includes _____ miles per day. Additional miles are charged the mileage overage fee. This rental includes _____ hours per day. Additional hours are charged the generator overage fee. | |
| Damage | All damages not noted on the departure form but noted on the return form are the responsibility of the renter | |
| Fuel | It is the responsibility of the renter to return the fuel tanks with the same level of fuel with which they were provided. | |
| Late Fees | The return time for this vehicle is ______ AM/PM. If the late return interferes with another booking, the late fee is the full nightly rate each eight-hour period the vehicle is late |